Volunteer Job Descriptions

There are more than 90 different jobs to do at the Plant Sale.

Person kneeling on the ground, using a mallet to put a grommet into a sign that says Parking and Drop-off These jobs range a lot in terms of physical activity, attention to detail, and customer interaction. Click on the name of the jobs below to see the full descriptions and find one that fits your strengths.

What needs to be done by volunteers?

Volunteer jobs fall into the following categories:

Before the sale week (between February and May)
Setup (Monday through Thursday morning)
Volunteer support (Monday through Sunday)
Zero Waste (Monday through Sunday)
Plant receiving and organizing (Tuesday through Saturday)
During the sale – customer-facing (Thursday through Sunday)
During the sale – operations (Thursday through Sunday)
Cleanup after the sale (Saturday through Monday)

Before the sale week

These are jobs that happen well before the sale starts, between February and Early May.

Role summary

Prepare bag bundles so volunteers can quickly bag lily bulbs and daylily roots during the sale.
Indoors. Located at Friends School of Minnesota. Low-activity role.

What you’ll do

Sort plastic newspaper bags.
Count bags into set quantities.
Bundle bags together for easy use at the bulb/root bagging area.

Time & location

Date: February 28
Location: Friends School of Minnesota
Setting: Indoors

Accessibility & fit

Physical activity: Low
Position: Sitting (chair/table work)
Movement: Minimal
Lifting/carrying: Minimal (light materials)

Important note about accommodations

This is a seated, low-activity role with minimal physical demands. If you prefer a more active role, please choose a different role in the signup list.

Role summary

Prepare plant label “flat sticks” so they’re ready for use during the sale.
Indoors. Located at Friends School of Minnesota. Low-activity role.

What you’ll do

Separate perforated sheets of plastic plant labels into individual sticks/strips.
Bundle labels into set groups using rubber bands.
Keep bundles neat and consistent for easy distribution during the sale.

Time & location

Date: February 28
Location: Friends School of Minnesota
Setting: Indoors

Accessibility & fit

Physical activity: Low
Position: Seated or standing at a table
Movement: Minimal
Lifting/carrying: None to minimal
Hand use: Repetitive hand tasks (tearing/separating perforations, bundling)

Important note about accommodations

This is a low-activity role with minimal physical demands. It does involve repetitive hand motions. If you prefer a more active role, please choose a different role in the signup list.

Role summary

Help spread the word about the Plant Sale by delivering printed catalogs to various locations!
This role is split up into two job types, you will only sign up for one:

General Areas: Deliver to local businesses, and keep them stocked.
Libraries: Deliver to libraries in the specific county you signed up for.

Metro area. Mode of transportation required. Low-activity role.

What you’ll do

Pick up catalogs at Friends School of Minnesota when they’re available (you’ll receive pickup details in March).
Distribute at least 300 catalogs to your locations.
At each location, speak with a manager or supervisor and get permission before leaving catalogs.
Return to your locations periodically to restock catalogs as needed.
Track your locations and restock visits in the Plant Sale Committee’s Google Sheet.

Accessibility & fit

Physical activity: Low to moderate
Environment: Driving between locations; brief time standing/walking in businesses
Movement: Getting in/out of a car; short walks carrying catalogs
Lifting/carrying: Light-weight but can be bulky (catalog stacks); may involve carrying multiple bundles
Pace: Flexible/self-paced (within the distribution window)

Requirements

Must have a reliable mode of transportation and be able to get to multiple sites.
Comfortable speaking with staff to request permission to leave catalogs.
Comfortable using a shared Google Sheet to record locations and restocking.

You will be contacted in March when catalogs will be available for pickup to distribute by Hilary or Steve. Pickup catalogs at Friends School of Minnesota.

Role summary

Collect and store at least 500 strawberry/tomato produce boxes from a grocery store near you so we have enough boxes ready for the Plant Sale.
Twin Cities. Driving required. Moderate-activity role.

What you’ll do

Identify a grocery store near you that is willing to save produce boxes.
Coordinate with the store’s produce manager to set a consistent pickup schedule (usually daily or every 1–2 days).
Pick up boxes on your scheduled days, transport them, and store them safely until the sale.
Keep boxes dry and stacked neatly.
The Plant Sale team will collect the boxes from you during the week of the sale and bring them to the Fairgrounds.

Space & storage expectations (important)

Boxes are light but bulky and take up space.
A car load is typically 30–70 boxes (depending on vehicle size).
500 boxes stacked about 8 feet high take roughly 100 sq ft (about the space of one car).

Accessibility & fit

Physical activity: Moderate
Environment: Off-site; repeated trips to a store; lifting/carrying bulky but light items
Movement: Getting in/out of a car; carrying stacks; bending/reaching to stack
Lifting/carrying: Light-weight, awkward/bulky; repetitive carrying
Pace: Ongoing commitment—consistency matters more than speed
Communication: Coordinating with a produce manager and the Box Collection Coordinator

Requirements (must meet all)

Check with the Box Collection Coordinator to confirm no one else is collecting from the same store.
Have a vehicle to transport boxes and a safe storage space (garage/porch works well).
Be able to follow a consistent pickup schedule—stores rely on you showing up when scheduled.
Storage location must be within 15 miles of the State Fairgrounds.
Collect at least 500 boxes (more is welcome if you have space).

Important note about accommodations

Because this role involves repeated pickups, transporting bulky items, and storing a large volume of boxes, it may not be possible to modify the core requirements (vehicle, storage space, distance limit, and consistency). If those requirements won’t work for you, please choose a different role in the signup list.

Setup

Setup volunteers transform a completely empty Grandstand into the Plant Sale! Shifts start the Saturday ahead of the sale week, and assist with construction of tables, sign hanging, and other tasks.

Role summary

Help prepare for the Plant Sale by pulling stored materials at the school and loading them into a truck for transport.
Offsite. Located at Friends School of Minnesota. High-activity role.

What you’ll do

Remove items from storage at the school (tables/supplies/materials as directed).
Carry and stage items for loading.
Load items into the truck and help organize/secure the load as needed.
Keep pathways clear and the loading area safe.

Accessibility & fit

Physical activity: High
Environment: Mix of indoor storage areas and working on/around the truck (outdoors)
Movement: Standing and walking throughout the shift; frequent bending/reaching/squatting
Lifting/carrying: Lifting and moving items up to 30 lbs; repeated lifting likely
Hand use: Hands-on loading and organizing; may use dollies/hand trucks if available
Pace: Steady to fast-paced during loading window

What to wear / bring

Closed-toe shoes recommended for safety
Work gloves recommended
Clothes you can move in and don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and loading items in a truck area where space and safety are limited. It may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help gather strawberry and tomato boxes from garages around the Twin Cities and deliver them to the Grandstand before the sale.
Off-site, Twin Cities. Moderate-activity role.

What you’ll do

Ride with a team and a moving truck to pick up boxes from multiple locations.
Load boxes onto the truck and unload them at the Grandstand.
Carry boxes short-to-moderate distances (driveways/garages/into the building).
Stack boxes neatly for storage.

Accessibility & fit

Physical activity: Moderate
Age Requirement: 18+
Environment: Off-site pick-ups (garages/driveways), then unloading at the Grandstand; variable weather and surfaces
Movement: Frequent walking and standing; repeated reaching and carrying
Lifting/carrying: Light-weight but bulky/awkward items; carrying over distances and maneuvering through doorways/stairs as needed
Pace: Steady; may be time-sensitive depending on the route
Transportation: You may ride in a truck/vehicle between stops

What to wear / bring

Comfortable clothing you can move in
Closed-toe shoes recommended

Important note about accommodations

This role involves frequent walking and carrying bulky items and may be difficult to modify because it takes place across multiple locations and requires loading/unloading on schedule. If you prefer a role with less carrying or more predictable indoor tasks, please choose a different role in the signup list.

Role summary

Help unload large semi trailers filled with lumber, equipment, and shopping carts to support setup.
Indoor/Outdoor. High-activity role.

What you’ll do

Unload semi trailers with lumber, equipment, and shopping carts.
Carry, stack, and stage materials as directed.
Help keep loading areas organized and walkways clear for safety.
Work as part of a team (team lifts encouraged when needed).

Accessibility & fit

Physical activity: High
Environment: Indoor and/or outdoor loading areas; variable weather possible; busy, space-limited work zones
Movement: Continuous walking and standing; frequent bending, reaching, and lifting
Lifting/carrying: Able to lift and move items up to 30 lbs; repeated lifting likely
Pace: Steady to fast-paced during loading/unloading windows
Safety awareness: Important—working around trailers, ramps, carts, and heavy materials

What to wear / bring

Closed-toe shoes recommended (work boots ideal)
Gloves recommended — you may bring your own, and we can also provide gloves if needed
Clothes you can move in and don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and working in an active loading zone. Due to space and safety needs, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help build the Plant Sale infrastructure by assembling tables and preparing the sales area for opening.
Indoor/Outdoor. High-activity role.

What you’ll do

Work with a partner to assemble tables using lumber and hardware.
Hang strings along the top of tables for signs.
Load and unload carts with lumber and supplies.
Keep the work area safe and tidy and help with clean up as needed.

Accessibility & fit

Physical activity: High
Environment: Indoor and/or outdoor; variable weather; busy setup area
Movement: Standing and walking for the full shift; frequent bending, reaching, and squatting
Lifting/carrying: Lifting and moving materials up to 30 lbs; repeated lifting during setup
Hand use: Working with lumber and basic assembly tasks; may involve tools
Pace: Steady to fast-paced during setup window

What to wear / bring

Closed-toe shoes are required for safety.
Work gloves recommended (please bring your own if possible).
Clothes you can move in and don’t mind getting dirty.

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and working with lumber in an active setup area. Due to space and safety needs during construction, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help hang signs during setup so the sale is clearly marked.
Indoor/Outdoor. Moderate- to high-activity role.

What you’ll do

Hang signs during setup (including some overhead/ceiling signs).
For signs hung from the ceiling, work as a team:
- Two volunteers work from a height on a cherry picker/lift platform to hang signs.
- One volunteer assists from the floor with handoffs, positioning, and maintaining a clear safety zone.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors; variable weather possible; busy setup/breakdown periods
Working at height: Must be comfortable working 10–20 feet above the floor (for overhead sign work)
Movement: Standing and walking; bending/reaching; carrying and handling signage
Lifting/carrying: Able to lift and move materials up to 30 lbs
Safety awareness: Essential—working around lifts, maintaining clear zones, communicating with spotters
Communication: Team coordination between lift platform and floor support

What to wear / bring

Closed-toe shoes with good traction (required/recommended for safety)
Work gloves recommended
Follow any onsite safety/PPE requirements for working at height

Important note about accommodations

This role includes lifting/bending and may require working at height (10–20 feet) for overhead signs. Due to safety requirements when working with lift equipment and elevated work, it may not be possible to modify the core tasks. If working at height or lifting up to 30 lbs won’t work for you, please choose a different role in the signup list.

Role summary

Operate a scissor lift to hang overhead signs during setup.
Indoors. Requires at least 5 years experience operating scissor lifts. Moderate- to high-activity role.

What you’ll do

Operate the scissor lift to position the platform for sign hanging during setup.
Work with a teammate on the platform to hang signs safely and accurately.
Coordinate with a third volunteer on the floor for positioning, handoffs, and area safety.

Requirements (must meet)

At least 5 years of scissor lift operating experience (required).
Comfortable working 10–20 feet above the floor.
Ability to lift and handle materials up to 30 lbs.
Ability to bend, reach, and perform hands-on tasks throughout the shift.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors; working at height; active setup environment
Movement: Standing and moving throughout the shift; bending/reaching; climbing on/off lift platform as required
Working at height: Essential (10–20 feet)
Safety awareness: Essential—operating equipment, maintaining clear zones, communicating with spotters
Communication: High—coordinating with platform partner and floor support

What to wear / bring

Closed-toe shoes with good traction (required)
Work gloves recommended
Follow any onsite safety/PPE requirements for lift operation

Important note about accommodations

This role requires experienced lift operation and working at height, along with lifting/bending and active movement during setup. For safety reasons, the core requirements cannot be modified. If you do not meet the lift experience requirement or are not comfortable working at height, please choose a different role in the signup list.

Role summary

Help promote the Plant Sale by placing lawn signs near the Fairgrounds before the sale and collecting them afterward.
Off-site/Outdoors. Access to vehicle is required. Low-moderate-activity role.

What you’ll do

Work as a team of two (recommended).
Pick up approximately 40 lawn signs from the Grandstand on Tuesday before the sale.
Use the provided map to distribute and place signs at designated corners near the Fairgrounds by 8:00 AM Wednesday morning.
After the sale, pick up the same signs on Sunday afternoon/evening and return them to Friends School of Minnesota sometime that week.

Accessibility & fit

Physical activity: Low to moderate
Environment: Outdoors; variable weather; working near street corners/sidewalks
Movement: Getting in/out of a vehicle; walking short distances; bending/kneeling to place/remove signs
Lifting/carrying: Light but bulky items (multiple signs at once)
Pace: Time-sensitive deadlines (by 8:00 AM Wednesday; pickup Sunday)
Safety awareness: Important—working near roads and traffic

Requirements

Team of two is strongly recommended.
Access to a car or truck is required.
Ability to meet the placement and pickup deadlines.

Important note about accommodations

This role involves driving, outdoor work near roads, and bending/kneeling to place and remove signs, with firm deadlines. Because the timing and tasks are essential to the role, it may not be possible to modify the core requirements. If driving, roadside work, or the deadlines won’t work for you, please choose a different role in the signup list.

Role summary

Help protect plant health by covering bare soil where plants will be placed to reduce the risk of transferring jumping worm eggs (if present).
Outdoors. High-activity role.

What you’ll do

Work with a partner to place protective material over bare soil in designated plant areas.
Carry and position materials so plant staging areas are fully covered.
Adjust and secure placement as needed so walkways and plant areas remain safe and usable.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; working on soil/uneven ground
Movement: Continuous walking and standing; frequent bending, reaching, and squatting/kneeling
Lifting/carrying: Repeated lifting and carrying of materials (weights vary)
Pace: Steady; may be time-sensitive during setup

What to wear / bring

Closed-toe shoes recommended
Work gloves recommended
Clothes you don’t mind getting dirty
Weather-appropriate layers

Important note about accommodations

This role requires frequent walking, bending, and lifting while working on uneven ground and may be difficult to modify due to the physical nature of covering large areas. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help set up accurate plant locations by measuring table space, marking sections with temporary signs, and hanging plant signs correctly above tables.
Indoor/Outdoor. Detail-focused, moderate-activity role.

What you’ll do

Measure spaces on tables for plant placement and mark areas with temporary signs as directed.
Hang plant signs above tables using clips.
Attach two clips per sign (one at the top and one at the bottom).
Do not share clips with a sign on the opposite side of the table—each sign must have its own two clips.
Check work for accuracy and consistency as you go.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors and/or outdoors; variable weather possible; busy setup area
Movement: Walking between tables; standing; bending/reaching; light lifting of supplies
Hand use: Repetitive hand tasks (clipping signs); measuring and marking
Lifting/carrying: None to minimal (signs, clips, measuring tools)
Pace: Steady; accuracy is important
Skills: Strong attention to detail; comfortable measuring and following instructions

What to wear / bring

Comfortable closed-toe shoes recommended
Dress for the weather if outdoors

Important note about accommodations

This role requires walking between tables, reaching to hang signs, and doing careful measuring/marking. Because signage must be consistent and precise, it may not be possible to modify the core tasks. If frequent walking/reaching or detailed measuring work won’t work for you, please choose a different role in the signup list.

Role summary

Support the Unusual & Rare Plants section by helping with setup (signs + plant placement).
Indoors. Detail-focused, moderate-activity support role

What you’ll do

Hang plant signs as directed.
Place plants in their assigned locations and help organize the section for shoppers.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors; can be busy/noisy during setup/breakdown
Movement: Walking and standing; bending/reaching to place plants and hang signs
Lifting/carrying: Light to moderate (moving plants/pots; weights vary)
Pace: Steady; may become time-sensitive during setup or end-of-sale takedown
Skills: Comfort following directions and keeping items organized; attention to detail helpful

Important note about accommodations

This role involves walking/standing and moving plants (weights vary) and may include bending/reaching for signage and placement. If you need a seated role or want to avoid lifting/bending, please choose a different role in the signup list.

Volunteer support

These are roles that support other volunteers in their roles, such as cleaning aprons, assisting in the food area, etc. These shifts run throughout the sale week.

Role summary

Support volunteers throughout the day by running check-in/check-out at the Volunteer Desk, distributing supplies, and helping keep arrivals and departures running smoothly.
Outdoors. Low- to moderate-activity role.

What you’ll do

Check in volunteers as they arrive and check them out when they leave.
Hand out aprons and name tags.
Prepare name badges by repeatedly stuffing/unstuffing name inserts (repetitive hand work).
During busy times, move around the Volunteer Desk area to welcome volunteers, answer quick questions, and keep lines flowing.
Call volunteers who have not arrived for their shifts (as directed), and document updates so coordinators know who is on-site.
When check-in/out is slow, you may be assigned other nearby tasks around the sale.

Accessibility & fit

Physical activity: Low to moderate (can be fast-paced during shift changes)
Environment: Outdoors; variable weather; busy/noisy at peak times
Movement: Must be able to move around the Volunteer Desk area during large waves of check-in/check-out to greet and direct volunteers and keep lines organized
Hand use: Repetitive hand tasks (stuffing/unstuffing name badge inserts; handling aprons/name tags)
Lifting/carrying: May include light lifting when assisting with nearby tasks (weights vary)
Pace: Steady with busy bursts during shift changes
Communication: High—friendly interactions with many volunteers; comfortable making phone calls to volunteers who don’t arrive for their shifts
Organization: Detail-oriented; tracking arrivals/departures and distributing supplies accurately

Good fit for volunteers who have

Familiarity with the Plant Sale (ideally you’ve volunteered at least once)
Friendly, confident people skills
Comfort making phone calls
Strong organization and attention to detail

Important note about accommodations

This role is outdoors and includes frequent interaction, repetitive hand work (name badges), and occasional fast-paced periods during large check-in/check-out waves. Tasks can vary during slower periods. If you need a fully seated role, minimal hand repetition, or prefer not to make phone calls, please choose a different role in the signup list.

Role summary

Help keep volunteers supplied with clean aprons by taking a batch home to wash, dry, and fold, then returning it the next morning.
Off-site. Low- to moderate-activity. Overnight support role.

What you’ll do

Pick up worn aprons in the evening at the Volunteer Desk at the Plant Sale.
Take laundry home and wash, dry completely, and fold all aprons.
Return clean, folded aprons the following morning.
Refer to the individual shifts for the specific pickup and dropoff times.
Sunday laundry: has an alternate dropoff location on Monday (see shift details).
Return laundry in the provided containers (we provide laundry bags for return).

Quantity & handling (important)

Each batch is approximately 125–200 aprons.
Laundry is picked up in laundry bags weighing about 20 lbs total.

Accessibility & fit

Physical activity: Low to moderate
Environment: Off-site (at home) plus pickup/dropoff at the sale
Movement: Carrying laundry bags; bending/reaching for loading/unloading machines and folding
Lifting/carrying: One or more laundry bags totaling about 20 lbs
Pace: Time-sensitive overnight turnaround (evening pickup → morning return)

Important note about accommodations

This role requires transporting laundry, doing multiple loads, and returning it by the scheduled dropoff time. Because the turnaround time and batch size are essential, it may not be possible to modify the core requirements. If overnight pickup/return or carrying laundry bags won’t work for you, please choose a different role in the signup list.

Role summary

Support the coordinator/management volunteer meal area by receiving prepared meals, reheating and serving food, keeping the space clean and organized, and creating a welcoming, calm environment for volunteers working long days.
Inside Volunteer Tent. Low- to moderate-activity role.

What you’ll do

Work independently and with the Food Area Coordinator to:
- Receive made-ahead meals and supplies
- Reheat and set up food for service
- Serve food to management-level volunteers during meal windows
- Clean up after meal service (dishes, surfaces, trash/recycling/compost as directed)
- Organize supplies and keep the food area tidy and stocked.
Be a friendly, helpful presence—answer basic questions about the food area and direct volunteers as needed.
Follow food safety practices and support dietary needs by keeping items labeled/organized.

Good fit for volunteers who have

Attention to detail
Understanding of different dietary restrictions (or willingness to learn)
Ability to work independently and stay organized
Comfort with food handling (home cook experience welcome; professional experience also great)
Pride in maintaining a clean, tidy workspace
A calm, welcoming presence

Accessibility & fit

Physical activity: Low to moderate (varies by task)
Environment: Indoors; calmer than the sale floor, with busy bursts during meal service
Pace: Often self-paced between meal windows; during serving times you may need to be “on” and responsive
Mobility/space: The food area is set up to accommodate large items on wheels (wheelchairs/carts/wagons/strollers) moving through the space
Positioning: Many tasks can be done while sitting; counters/tables/sinks are at varying heights, and some tasks may require reaching or standing briefly
Hand use: Repetitive hand tasks (serving, dishwashing, organizing supplies)
Lifting/carrying: Light to moderate (moving pans/containers/supplies; weights vary)

Food for volunteers

Food will be available for the volunteer(s) on this shift.

Important note about accommodations

This role includes a variety of tasks (serving, washing dishes, organizing supplies, cleaning). Many tasks can be adapted in pacing and positioning, but meal service periods require consistent coverage and responsiveness.

Zero Waste

The Plant Sale strives to be as close to a zero waste event as we possibly can, which requires a lot of work! Zero Waste positions run throughout the entire sale week, from managing setup debris, to assisting customers sorting their trash, to final cleanup once the sale is over.

Role summary

Help reduce the sale’s footprint by setting up clearly labeled waste stations before the sale opens.
Outdoors. High-activity role.

What you’ll do

Set up waste stations in assigned locations (bins/frames/signage/supplies as directed).
Label stations clearly so customers can sort compost/recycling/trash correctly.
Stock stations with bags and supplies and confirm stations are ready for use.
Keep pathways clear and work safely around other setup activity.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; active setup period; busy/noisy at times
Movement: On your feet and moving throughout the shift; frequent bending/reaching
Lifting/carrying: Able to lift and move items up to 30 lbs; repeated lifting likely
Pace: Steady; can be time-sensitive during setup windows
Hand use: Repetitive hand tasks (labeling/assembling/handling supplies)

Space & seating note

Aisles and work areas can be busy during setup, and seating is not provided—please help keep walkways clear.

What to wear / bring

Closed-toe shoes recommended
Work gloves recommended
Dress for the weather and clothes you don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and continuous movement during setup. Due to timing, space, and safety needs, it may not be possible to modify the core physical tasks. If lifting/bending or being on your feet throughout the shift won’t work for you, please choose a different role in the signup list.

Role summary

Help reduce the sale’s footprint by rewarding shoppers who bring their own boxes and carts.
Outdoors. Low- to moderate- activity, customer-facing role.

What you’ll do

Watch for customers arriving with their own boxes and/or carts.
Thank them and distribute raffle tickets according to the instructions provided.
Answer quick questions about the zero-waste effort and how the raffle works.
Coordinate with the zero-waste lead on any day-of updates (ticket supply, eligibility reminders, etc.).

Accessibility & fit

Physical activity: Low to moderate
Environment: Outdoors; variable weather; busy arrival/line areas
Mobility/visibility: You must be able to remain visible to shoppers and reposition as needed. Walking, using a wheelchair, or using another mobility aid is welcome as long as you can navigate the area and engage customers.
Lifting/carrying: None to minimal
Pace: Steady; can be fast-paced during peak arrivals
Communication: High—friendly, comfortable initiating short conversations with shoppers

Seating & flow note

Seating is not provided. Volunteers may bring a small portable seat if they expect to take brief sitting breaks, as long as it does not block walkways. Outdoor pathways can be busy during peak times—please help keep traffic moving safely.

Important note about accommodations

The core requirements are customer interaction and being visible/available in a busy outdoor area. If outdoor conditions or frequent interaction won’t work for you, please choose a different role in the signup list.

Role summary

Help reduce the sale’s footprint by keeping compost, recycling, and trash flowing smoothly from waste stations to the correct consolidation area.
Indoor/outdoor. Moderate- to high-activity role.

What you’ll do

Use a cart to collect filled bags from 2–3 waste stations located throughout the sale.
Transport bags of compost, recycling, and trash to the designated drop-off/consolidation locations.
Replace bags or reset stations as directed (if supplies are provided/available).
Help keep waste stations tidy and reduce contamination by flagging common issues to the zero-waste lead.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors; variable weather possible; busy/noisy at times
Movement: Frequent walking/standing; navigating through shared spaces and tight aisles during peak times
Pushing/pulling: Frequent pushing and maneuvering a cart
Lifting/carrying: Lifting and handling filled bags (weights vary)
Pace: Steady; can become fast-paced during peak periods
Hand use: Repetitive handling of bags and station supplies

Space & seating note

Aisles can be tight and busy during peak times—please help keep walkways clear. Seating is not provided.

What to wear / bring

Closed-toe shoes with good traction recommended
Work gloves recommended (if you prefer)
Dress for the weather if outdoors

Important note about accommodations

This role requires frequent movement throughout the sale, pushing a cart, and handling filled bags. Because stations must be serviced consistently and aisles can be crowded, it may not be possible to modify the core tasks. If extended walking/standing, pushing a cart, or lifting bags won’t work for you, please choose a different role in the signup list.

Role summary

Help reduce the sale’s footprint by guiding shoppers to place items in the correct compost, recycling, or trash receptacle.
Indoor/outdoor. Low- to moderate-activity, customer-facing role.

What you’ll do

Stand or position yourself beside a waste station (recycling/compost/trash).
Proactively assist shoppers with quick, friendly guidance on where items go.
Help prevent contamination by redirecting items when needed.
Keep the station area tidy and alert the Zero Waste team if bags are full or supplies are running low.

Accessibility & fit

Physical activity: Low to moderate
Environment: Indoors and/or outdoors; variable weather possible; busy/noisy at times
Mobility/visibility: You must be able to remain visible at your station and reposition briefly as needed to assist shoppers. Walking, using a wheelchair, or using another mobility aid is welcome as long as you can navigate the area and engage customers.
Lifting/carrying: None to minimal (may assist with light station tidying)
Pace: Steady; can be fast-paced during peak traffic
Communication: High—comfortable initiating short conversations and giving clear, friendly directions
Attention: Able to stay alert and make quick decisions about sorting guidance

Space & seating note

Aisles around stations can be tight and busy during peak times. Seating is not provided—volunteers may bring a small portable seat if they expect to take brief sitting breaks, as long as it does not block walkways.

Important note about accommodations

The core requirements are frequent customer interaction and being present/visible at a busy station. If outdoor conditions (when applicable) or frequent interaction won’t work for you, please choose a different role in the signup list.

Role summary

Help close down the sale responsibly by collecting, sorting, and consolidating waste and waste stations after the sale.
Outdoors. High-activity role.

What you’ll do

Collect materials from waste and recycling/compost stations after the sale.
Sort and consolidate waste streams as directed (trash/recycling/compost/other site-specific categories).
Break down and return waste station supplies to the designated storage location.
Keep walkways clear and work safely around other breakdown activity.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; active breakdown period; busy/noisy at times
Movement: On your feet and moving throughout the shift; frequent bending/reaching
Lifting/carrying: Able to lift and move items up to 30 lbs; repeated lifting likely
Pace: Steady; can be fast-paced during end-of-sale breakdown
Hand use: Repetitive handling of bags/bins/supplies

What to wear / bring

Closed-toe shoes recommended
Work gloves recommended (bring your own if preferred; may be provided)
Dress for the weather and clothes you don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and continuous movement during breakdown. Due to timing and space needs, it may not be possible to modify the core physical tasks. If lifting/bending or being on your feet throughout the shift won’t work for you, please choose a different role in the signup list.

Plant receiving and organizing

Every plant we sell comes in on a truck and is unloaded by volunteers, who bring the plants to their proper place. These shifts run from Tuesday through Saturday.

Role summary

Help unload plants from grower trucks and move them by cart to staging, tables, or backstock so sections are stocked and ready.
Outdoors. High-activity role.

What you’ll do

Follow coordinator instructions to unload plants from growers’ trucks to designated staging areas.
Move plants by cart from staging to assigned table locations or backstock locations.
Place plants neatly and safely in the correct locations to support efficient setup and stocking.
Help keep pathways clear and the unloading area organized.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; active loading/unloading zone; uneven surfaces possible
Movement: Continuous walking and standing; frequent bending, reaching, and lifting
Lifting/carrying: Able to lift and move items up to 20 lbs; repeated lifting likely
Pushing/pulling: Frequent pushing/pulling of loaded carts
Pace: Steady to fast-paced during unloading windows
Skills: Plant knowledge is helpful but not required (directions provided)

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Closed-toe shoes recommended
Work gloves recommended
Clothes you don’t mind getting dirty

Important note about accommodations

This role involves continuous lifting/bending and pushing carts in an active outdoor unloading area. Due to space, timing, and safety needs, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending/pushing carts, please choose a different role in the signup list.

Role summary

Help unload tall, heavily loaded rolling racks of plants from trucks safely and efficiently.
Outdoors. High-activity role.

What you’ll do

Work with the truck driver to unload rolling plant racks using a lift-gate or by guiding racks down ramps.
Stabilize and control racks as they move (they are tall and heavily loaded).
Walk up and down truck ramps repeatedly while assisting with unloading.
Help keep the unloading area clear and safe for the crew.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; active loading zone; working near trucks/ramps
Movement: Repeated walking, including frequent trips up/down ramps; quick repositioning and steady footing
Lifting/carrying: Ability to lift up to 50 lbs and provide strong, controlled handling to stabilize racks
Reach/height: Long reach and sufficient height may be needed to safely steady tall racks as they descend
Pace: Time-sensitive during unloading windows
Safety awareness: Essential—heavy rolling equipment, ramps, and tight spacing

What to wear / bring

Non-slip shoes or work boots are required (traction is critical)
Work gloves recommended
Dress for the weather

Important note about accommodations

This role involves heavy rolling equipment, ramps, and essential strength/reach requirements for safe unloading. Due to safety needs, it may not be possible to modify the core physical tasks. If lifting up to 50 lbs, repeated ramp walking, or stabilizing tall loaded racks won’t work for you, please choose a different role in the signup list.

Role summary

Keep plant sections organized by returning flats from temporary holding areas to their correct permanent spots on tables.
Indoor/Outdoor. Moderate- to high-activity role.

What you’ll do

Work with a partner to move flats of plants from a temporary storage/holding location back to their correct table locations.
Use a rolling cart to transport flats safely and efficiently.
Place flats neatly in their assigned spots and keep aisles clear.
Help with other tasks as assigned, as needed.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors; busy/noisy at times; weather possible
Movement: Frequent walking and standing; bending/reaching while placing flats
Lifting/carrying: Lifting and moving flats (weights vary)
Pushing/pulling: Frequent pushing/pulling of rolling carts
Pace: Steady; may become fast-paced during restocking needs
Communication: Working closely with a partner and coordinating with section leads

Important note about accommodations

This role involves frequent movement, lifting flats, and pushing carts in active plant areas. During busy periods, it may be difficult to modify the core tasks. If you need a seated role or want to avoid lifting/pushing carts, please choose a different role in the signup list.

Role summary

Bag lily bulbs and daylily bare roots so they’re ready for customers to purchase.
Indoors. Moderate- to high-activity role.

What you’ll do

Lift and move a crate of bulbs or bare roots to your workstation.
Place the required number of bulbs/roots into each bag.
Staple the bag closed and attach the provided label.
Place finished bags into a black crate.
Count the quantity in the crate and record it accurately.
Lift and move the filled crate to the designated location.
Clean up your workspace when finished (sweep, put supplies away, etc.).

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors; working with peat moss/soil (you will get dirty); possible dust
Movement: Standing for most of the shift with walking between stations
Lifting/carrying: Lifting and moving crates during the shift (weight varies)
Hand use: Repetitive hand motions (bagging, stapling, counting)
Pace: Steady; accuracy is important

What to wear / bring

Clothes you don’t mind getting dirty
Closed-toe shoes recommended
Optional: gloves or a mask if you’re sensitive to dust

Important note about accommodations

This role includes standing, walking, repetitive hand work, and lifting/moving crates, and it may not be possible to change those core tasks. If you need a seated role or want to avoid lifting or dusty materials, please choose a different role in the signup list.

Role summary

Help get the Unusual & Rare section set up by moving plants to their assigned table locations quickly and accurately.
Indoors. High-activity role.

What you’ll do

Follow coordinator instructions to move plants from receiving/staging to their assigned table locations.
Place plants neatly and safely in the correct spots so the section is ready for shoppers.
Keep pathways clear and communicate if anything seems mismatched or unclear.
Assist with other quick setup tasks in the section as directed.

Accessibility & fit

Physical activity: High
Environment: Indoors; busy setup area
Movement: Continuous walking and standing; frequent bending, reaching, and lifting
Lifting/carrying: Able to lift and move items up to 20 lbs; repeated lifting likely
Pace: Steady to fast-paced during receiving/setup windows
Skills: Plant knowledge is helpful but not required (directions provided)

Requirements (must meet)

Ability to lift up to 20 lbs and do repeated lifting/bending throughout the shift.

Important note about accommodations

This role involves continuous lifting/bending and moving plants in a busy indoor setup area. Due to timing and space needs, it may not be possible to modify the core physical tasks. If lifting up to 20 lbs or repeated bending/lifting won’t work for you, please choose a different role in the signup list.

Role summary

Help prepare plants for sale by moving them from delivery pallets/boxes to carts, tables, or backstock and labeling them correctly as you go.
Outdoors. High-activity role.

What you’ll do

Follow coordinator instructions to move plants from growers’ tower pallets or boxes to FSPS carts.
Place plants in their assigned table locations or backstock locations.
Put labels on plants as directed and verify labels match the plant/section.
Help set up tables and staging areas as needed.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; active setup zone; uneven surfaces possible
Movement: Continuous walking and standing; frequent bending, reaching, and squatting
Lifting/carrying: Able to lift and move items up to 20 lbs; repeated lifting likely
Hand use: Repetitive hand tasks (labeling) plus handling flats/pots
Pace: Steady to fast-paced during setup window
Skills: Plant knowledge is helpful but not required (training/directions provided)

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Closed-toe shoes recommended
Work gloves recommended
Clothes you don’t mind getting dirty

Important note about accommodations

This role requires continuous lifting/bending and moving plants within an active outdoor setup area. Due to space and safety needs, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help shoppers and volunteers by making sure every plant is clearly labeled.
Outdoors. Detail-focused, moderate- to high-activity role.

What you’ll do

Place one plant label stick per plant in flats, following the directions for your assigned section.
Check that labels match the plants/flats you are working on.
Keep labels neat and consistently placed so they’re easy to read.
Help keep the labeling area tidy as you work.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors (depending on section); can be busy/noisy
Movement: Frequent walking and standing; bending/reaching while placing labels
Lifting/carrying: Able to lift and move items up to 20 lbs (flats/crates as needed)
Pace: Steady; accuracy and attention to detail are important
Hand use: Repetitive hand motions (label placement)

What to wear / bring

Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

This role involves standing/walking for much of the shift and some bending and lifting. Because labeling is done within active plant areas, it may not be possible to modify the core tasks. If you need a seated role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Help get the sales area ready by organizing seed packets for the shelves and preparing black flats so plants are easy to handle and stock.
LOCATION?. Detail-focused, moderate-activity role.

What you’ll do

Prepare seed packets for sale and place them on shelves as directed.
Organize and straighten seed stock so it’s easy for shoppers to browse.
Cut apart black flats of pots when pots are not separated enough (following directions on where/how to cut).
Keep the area tidy and materials organized as you work.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors (or designated prep area); may be busy/noisy at times
Movement: Standing and walking throughout the shift; bending/reaching to stock shelves
Lifting/carrying: None to light (seed packets, small supplies)
Hand use: Repetitive hand tasks; cutting requires hand strength and comfort using cutting tools
Pace: Steady; accuracy and attention to detail are important

What to wear / bring

Comfortable closed-toe shoes recommended
Optional: work gloves if preferred for cutting tasks

Important note about accommodations

This role involves standing/walking and using your hands for repetitive tasks, including cutting flats. If you need a seated role or prefer not to do cutting tasks, please choose a different role in the signup list.

Role summary

Perform a pre-opening inventory and quality check of your assigned area by spotting misplaced plants, sign/label mistakes, and other “not quite right” issues so the sale opens organized and accurate.
Indoor/Outdoor. Detail-focused, moderate- to high-activity role.

What you’ll do

Inventory your assigned area prior to opening (count/estimate as directed).
Look closely for:
- Misplaced plants
- Mistakes on signs/labels
- Missing/damaged signs or plants
Anything else that looks incorrect or out of place
Walk/roll/navigate the sale floor repeatedly while taking clear notes for follow-up/fixes.
Work in coordination with your partner (if assigned) to split tasks and compare notes.
This shift may include periods of downtime between rounds of surveying the sale floor.

Good fit for volunteers who have

Excellent attention to detail
Problem-solving mindset
Familiarity with the plant sale layout (helpful)
Ability to identify plants or at least distinguish between similar plants
Patience and focus

Accessibility & fit

Physical activity: Moderate to high (high movement demand; pace varies)
Environment: Indoors and/or outdoors; variable weather possible; busy setup conditions
Mobility: Must be able to walk/roll/navigate the sale area many times. Route surfaces are generally paved but may include occasional uneven areas.
Vision/reading: Must be able to see and read signs/labels and visually inspect plants closely.
Task demands: Counting plants and taking notes throughout the shift.
Team approach: These tasks can be split between a team of two working together.
Rest: There is rest time available between rounds of work.

Important note about accommodations

This role requires significant movement around the sale area and close visual inspection of plants and signage. While tasks can be shared between two people and there are breaks between rounds, the core requirements include navigating the sale area repeatedly and reading/recording details. If those requirements won’t work for you, please choose a different role in the signup list.

During the sale – Customer-facing

These positions have high customer interaction. If you love meeting other gardeners, this is the job for you! These shifts run from Thursday through Saturday.

Role summary

Greet shoppers coming from either accessible parking or the accessible Garden Fair entrance, and provide information on accessibility options at the sale.
Outdoor. Low- moderate-activity, customer-facing role.

What you’ll do

Work outside in teams of two.
This job has two locations, you will select one when you sign up:
- Accessible entrance: Coordinate with a partner to guide shoppers from the accessible parking area to the sale entrance and provide information on accessibility options at the sale.
- Garden fair: Coordinate with a partner to greet people who arrive at the Garden Fair’s accessible entrance to let them know there is additional accessible parking closer to the entrance to the plant sale area.
Provide information on accessibility options at the sale in a friendly, respectful, and helpful manner.
Attend a virtual disability awareness and etiquette training (evening of Thursday, April 30).
This is a new volunteer position, so adaptability is appreciated.

What to wear / bring:

Comfortable shoes with good traction
Weather-appropriate clothing (layers, rain gear, sun protection as needed)

Accessibility & fit

Physical activity: Low
Environment: Outdoors but mostly under cover (variable weather, some precipitation)
Noise / crowds: Busy/noisy during peak times. Some teams will help shoppers to cross the sale exit path.
Mobility / Movement: All surfaces are smooth concrete or asphalt. Walk, stand, or roll with shoppers throughout the shift. There is an elevator.
Communication: Customer-facing with proactive conversation required.
Pace: Fast-paced at peaks
Seating: Seating is not provided; volunteers may bring their own.

Important note about accommodations

This role has flexibility in how tasks are shared or paced. Volunteers are encouraged to self-select based on the requirements above.

Role summary

Help shoppers who use the accessible parking area to take their plants to nearby cars.
Outdoors. High-activity, customer-facing role.

What you’ll do

Accompany shoppers who use the accessible parking as they take their plants to nearby cars.
Unload plants to cars if asked and return carts to the elevator area.
Work with shoppers in a friendly, respectful, and helpful manner.
Attend a virtual disability awareness and etiquette training (evening of Thursday, April 30).

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; busy parking lot environment
Movement: Continuous walking and standing; frequent pushing/pulling
Lifting/carrying: Minimal lifting; repetitive pushing/pulling carts
Pace: Fast-paced during peak times
Safety awareness: Important! When working near vehicles and pedestrians, stay alert to traffic flow.

What to wear / bring

Comfortable shoes with good traction (closed-toe recommended)
Weather-appropriate clothing (layers, rain gear, sun protection as needed)

Important note about accommodations

This role requires being on your feet and actively moving for the full shift, with frequent pushing/pulling of carts in a busy outdoor area. Due to safety and traffic flow, it may not be possible to modify the core tasks. If you prefer a lower-activity or indoor role, please choose a different role from the signup list.

Role summary

Keep carts moving so shoppers can get a cart quickly and the entry area stays organized.
Outdoors. High-activity, customer-facing role.

What you’ll do

Move shopping carts from the curbside area back to the entry area throughout the shift.
Organize carts in the cart corral so they’re easy and safe to access.
Help manage cart access so shoppers who have been waiting receive a cart before new arrivals.
Work alongside students and other volunteers in a busy, fast-moving outdoor area.

Accessibility & fit

Physical activity: High
Environment: Outdoors; variable weather; busy curbside/entry traffic
Movement: Continuous walking and standing; frequent pushing/pulling
Lifting/carrying: Minimal lifting; repetitive pushing/pulling carts
Pace: Fast-paced during peak arrival times
Safety awareness: Important—working near vehicles and pedestrians; staying alert and following traffic flow

What to wear / bring

Comfortable shoes with good traction (closed-toe recommended)
Weather-appropriate clothing (layers, rain gear, sun protection as needed)

Important note about accommodations

Role summary

Help shoppers check out by taking payment and guiding them to the next step after purchase.
Indoors. Low-physical activity, customer-facing role.

What you’ll do

Take payment from shoppers at checkout.
Make change accurately (cash handling).
Direct shoppers to the exit/exterior curbside area where they can leave plants after purchase.

Accessibility & fit

Physical activity: Low
Environment: Indoors; customer-facing; can be busy/noisy
Position: Seated option available / no standing required
Movement: Minimal
Pace: Can be fast-paced during peak times
Skills: Comfort with basic math and making change

Eligibility requirement

This role is limited to Friends School parents, alumni, staff, grandparents, or close relatives.

Important note about accommodations

This is a seated, low-activity role with minimal physical demands. It does require customer interaction and accurate cash handling. If you prefer a non-customer-facing role, please choose a different role in the signup list.

Role summary

Keep checkout moving by directing shoppers to the shortest open line and helping the tallyer/cashier chutes stay organized. This role is best for someone who enjoys directing traffic, can be politely firm, and is comfortable giving quick instructions to many people.
Indoors. Moderate-activity with a lot of standing. Customer-directing role.

What you’ll do

Stand at the entrance to the tallyer chutes or cashier chutes.
Direct shoppers to the shortest line and/or an open tallyer or cashier.
Help keep lines moving smoothly and fairly, especially during peak times.
Communicate with the Line Control Coordinator and head cashiers as needs change.

Accessibility & fit

Physical activity: Moderate (high standing demand)
Environment: Indoors; busy/noisy; frequent customer interaction
Position: Standing for the full shift (no seated option)
Movement: Light walking, frequent turning/gesturing
Pace: Fast-paced during peak checkout times
Communication: Clear, confident directions; comfortable speaking up in a crowd

Important note about role fit

This role is best for someone who enjoys directing traffic, can be politely firm, and is comfortable giving quick instructions to many people.

Important note about accommodations

This role requires standing for the entire shift and frequent customer interaction, and it may not be possible to modify those core tasks due to the layout and need for constant line management. If you prefer a seated role, limited standing, or minimal customer interaction, please choose a different role in the signup list.

Role summary

Help keep the checkout line organized by guiding shoppers to the correct place and keeping corners/turns flowing smoothly.
Indoors. Moderate-activity with a lot of standing. Customer-directing role.

What you’ll do

Direct shoppers to the end of the checkout line.
Help manage corners/turns where the line bends so it stays orderly and doesn’t block walkways.
Answer basic questions (e.g., “Where does the line start?”) and redirect shoppers as needed.
Work with other line volunteers and checkout staff to keep traffic moving safely.

Accessibility & fit

Physical activity: Moderate (high standing demand)
Environment: Indoors; busy/noisy; frequent customer interaction
Position: Standing for most or all of the shift
Movement: Light walking, frequent turning/gesturing
Pace: Can become fast-paced during peak checkout times
Communication: Comfortable speaking up and giving clear directions

Important note about accommodations

This role depends on being visible and actively guiding shoppers, which usually requires standing and frequent customer interaction. If you need a seated role or prefer minimal customer interaction, please choose a different role in the signup list.

Role summary

Help shoppers at curbside by keeping plant orders organized and assisting with loading when they return with their car.
Outdoors. Moderate- to high-activity, customer-facing role.

What you’ll do

Assist shoppers who leave plants at curbside and help keep each order separate and clearly organized.
Help shoppers load plants when they return with their vehicle.
Help manage shopping carts so they stay in the curbside/entry area (not taken into the parking lots).
Work alongside students and other volunteers in a busy curbside area.
Before you leave, train the next shift on the curbside process.

Accessibility & fit

Physical activity: Moderate to high
Environment: Outdoors; variable weather; busy curbside with vehicles and pedestrians
Movement: Standing and walking throughout the shift; frequent turning/gesturing
Lifting/carrying: Lifting and carrying items up to 20 lbs; pushing/pulling carts
Pace: Fast-paced during peak pickup times
Safety awareness: Important—working near moving vehicles and heavy foot traffic
Communication: Clear directions for shoppers and handoff/training for the next shift

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

This role requires standing throughout the shift, frequent customer interaction, and working safely around vehicles. Due to traffic flow and the need to respond quickly at curbside, it may not be possible to modify the core tasks. If you need a seated role or prefer minimal customer interaction, please choose a different role in the signup list.

Role summary

Be a friendly, proactive presence at the East End to help volunteers and customers get where they need to go.
Outdoors. Moderate-activity, high-interaction greeter role.

What you’ll do

Welcome volunteers and customers as they arrive.
Proactively approach people who look unsure and offer directions (you go to them—don’t wait to be asked).
Direct volunteers to the volunteer entrance.
Direct customers to the customer entry area.
Answer basic questions and help keep foot traffic flowing smoothly.

Accessibility & fit

Physical activity: Moderate (route coverage + frequent interaction)
Environment: Outdoors; variable weather; busy arrival area
Mobility: You must be able to traverse the route repeatedly (typically smooth concrete) to assist customers and volunteers—walking, using a wheelchair, or using another mobility aid is welcome. Brief sitting breaks may be possible, but you’ll need to be able to rise/reposition as needed as arrivals come in. Seating is not provided; volunteers may bring their own.
Lifting/carrying: None to minimal
Pace: Steady; can be fast-paced during peak arrivals
Communication: High—comfortable initiating friendly conversations and giving clear directions

Role fit

This role is best for someone who enjoys being social and proactive and is comfortable approaching strangers.

Requirements

Must be comfortable initiating conversations with strangers.
Should be familiar with the sale (helpful if you’ve shopped in prior years).

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

This role requires working outdoors and being visible and actively greeting/directing people, which usually means standing and walking for the full shift. Due to the needs of the entry area, it may not be possible to modify the core tasks. If you prefer an indoor role, limited standing, or minimal interaction, please choose a different role in the signup list.

Role summary

Welcome shoppers, keep the entry line moving, and make sure every shopper starts with what they need (wristband check + clipboard + quick instructions).
Outdoors. Moderate- to high-activity, high-interaction entry role.

What you’ll do

Help keep the entry line organized and moving smoothly.
Verify wristband status as shoppers enter.
Hand a clipboard (map, tally sheet, pencil) to every shopper who enters.
Briefly explain how to record purchases on the tally sheet.
Answer questions as needed and help create a friendly experience for people waiting.
Help assemble clipboards if supplies run low or if needed.

Accessibility & fit

Physical activity: Moderate to high
Environment: Outdoors; variable weather; busy/noisy entry area
Movement: Frequent standing and walking; turning/gesturing; short-distance carrying (clipboards)
Lifting/carrying: None to minimal (clipboards/paper supplies)
Pace: Steady; can be fast-paced during peak arrivals
Communication: High—comfortable initiating friendly conversations, giving quick directions, and answering questions

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

This role requires being outdoors with frequent customer interaction and staying actively engaged at the entry area during the shift. Because greeting and line flow depend on continuous coverage, it may not be possible to modify the core tasks. If you prefer an indoor role, limited interaction, or minimal standing/walking, please choose a different role in the signup list.

Role summary

Help customers find parking by directing vehicles to the Transit Hub parking area.
Outdoors. Moderate-activity with a lot of standing. Traffic-direction role.

What you’ll do

Work in a team of two to direct customers in cars to the designated parking area in the Transit Hub.
Provide clear, friendly directions and help keep traffic moving smoothly.
Stay alert and follow safety guidance while working around vehicles.
Before you leave, train the next shift on the parking guide process.

Accessibility & fit

Physical activity: Moderate (high standing demand)
Environment: Outdoors; variable weather; working near moving vehicles
Movement: Standing throughout the shift; light walking/turning/gesturing
Lifting/carrying: None to minimal
Pace: Can be fast-paced during peak arrival times
Safety awareness: Important—traffic and pedestrian awareness
Communication: Comfortable giving clear directions to drivers

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

This role requires standing for the full shift and giving directions in an active traffic area. Due to safety and visibility needs, it may not be possible to modify the core tasks. If you need a seated role or prefer not to work around vehicles, please choose a different role in the signup list.

Role summary

Be a friendly, knowledgeable presence in your section—help shoppers choose plants, answer questions, and point them to where things are located in the sale. You will select which section you want to volunteer in when you sign up.
Indoor or outdoor, depending on section. Moderate-activity, high-interaction plant help role.

What you’ll do

Circulate within your assigned section to assist shoppers.
Proactively approach customers who look unsure and offer help (don’t wait to be asked).
Answer questions about plant selection and use (sun/shade, size, care, timing, companions, etc.).
Help customers find other plants/sections within the sale.
Use the catalog to confirm details when needed.

Accessibility & fit

Physical activity: Moderate
Environment: Customer-facing; can be busy/noisy. If you are outdoors weather can be variable.
Mobility/visibility: You must be able to remain visible and accessible to shoppers and move through your section throughout the shift. Walking, using a wheelchair, or using another mobility aid is welcome as long as you can reposition to engage shoppers as needed. Brief sitting breaks may be possible if you bring your own; seating is not provided.
Lifting/carrying: None to minimal
Pace: Steady; can be fast-paced during peak shopping times
Communication: High—comfortable initiating conversations and explaining plant options clearly

What to wear / bring

If you will be outside, dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with traction (closed-toe recommended)

Requirements

Strong knowledge of the plants in your section (study the catalog for your section before the sale).
Enjoy talking with people and love of gardening.

Important note about accommodations

The key requirement for this role is being a visible, proactive helper in your section and being able to reposition as customers arrive. If frequent customer interaction or moving through a busy indoor area won’t work for you, please choose a different role in the signup list.

Role summary

Help shoppers by labeling and temporarily storing their plants and keeping their items organized until they return.
Indoors. High-activity, customer support role.

What you’ll do

Label and “park” shopper items (plants, boxes, and shopping carts) in the designated holding area.
Keep each shopper’s items grouped and clearly identified so nothing gets mixed up.
Move carts across the Grandstand and position them safely so aisles stay clear.
Help manage the flow of items in and out of the Plant Parking area.

Accessibility & fit

Physical activity: High
Environment: Indoors; busy/noisy at times; lots of foot traffic
Movement: Frequent walking/standing; pushing/pulling carts; turning/gesturing
Pushing/pulling: Must be able to push multiple grocery carts across the Grandstand
Lifting/carrying: May involve moving heavy pots (weights vary)
Pace: Fast-paced during peak shopping times
Communication: Coordinating with shoppers and team members to keep orders organized

Important note about accommodations

Because this role depends on moving carts and handling heavy plants to keep the parking area functioning safely, it may not be possible to modify the core physical tasks. If pushing multiple carts or moving heavy pots won’t work for you, please choose a different role in the signup list.

Role summary

Help shoppers choose plants by answering questions and offering gardening guidance during the sale.
Indoors. Low physical activity. Plant advice & customer support role.

What you’ll do

Review the Plant Sale catalog before the sale so you’re familiar with what’s offered.
Answer shopper questions and help with plant selection (sun/shade, soil, size, care, etc.).
Provide friendly, knowledgeable support throughout your shift.

Accessibility & fit

Physical activity: Low
Environment: Indoors; customer-facing; can be busy/noisy
Positioning: Seated at the Master Gardener table throughout the shift
Movement: Minimal
Lifting/carrying: None to minimal
Communication: High—enjoy talking with shoppers and explaining plant options

Requirements

Must be an official Master Gardener.

Signup note

Limit one master gardener shift per person.

Important note about accommodations

This is a seated, customer-facing role focused on conversation and problem-solving with shoppers. If you prefer a non-customer-facing role, please choose a different role in the signup list.

Role summary

Help shoppers check out by reviewing their tally sheet and totaling purchases before they go to the cashier.
Indoors. Low physical activity, customer-facing role.

What you’ll do

Speak with each shopper in your line.
Review the shopper’s tally sheet for completeness.
Use a calculator to total purchases accurately.
Write the total clearly on the shopper’s sheet.
Follow the tally process provided (training included).

Accessibility & fit

Physical activity: Low
Environment: Indoors; customer-facing; can be busy/noisy
Position: Sitting throughout the shift
Movement: Minimal
Lifting/carrying: None
Pace: Steady; can be fast-paced during peak times
Skills: Comfortable with basic math and using a calculator

Important note about accommodations

This is a seated role with minimal physical demands. It does require frequent customer interaction and accurate math/calculator use. If you prefer a non-customer-facing role, please choose a different role in the signup list.

Role summary

Be a friendly, knowledgeable presence in the Unusual & Rare section—help shoppers choose plants, answer questions, and point them to where items are located in the sale.
Indoors. Moderate-activity, high-customer interaction plant help role.

What you’ll do

Circulate within the Unusual & Rare section to assist shoppers.
Proactively approach customers who look unsure and offer help (don’t wait to be asked).
Answer questions about plant selection and use (light, water, placement, care, size, timing, etc.).
Help customers find other plants/sections within the sale.
Use the catalog to confirm details when needed.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors; customer-facing; can be busy/noisy
Mobility/visibility: You must be able to remain visible and accessible to shoppers and move through your section throughout the shift. Walking, using a wheelchair, or using another mobility aid is welcome as long as you can reposition to engage shoppers as needed. Brief sitting breaks may be possible if you bring your own; seating is not provided.
Lifting/carrying: Minimal
Pace: Steady; can be fast-paced during peak shopping times
Communication: High—comfortable initiating conversations and explaining plant options clearly

Requirements (must meet)

Strong knowledge of the plants in your section and willingness to study the catalog thoroughly in advance.
Enjoy talking with people and proactively approaching shoppers.
Love of gardening.

Important note about accommodations

The key requirement is being a visible, proactive helper and being able to reposition within the section as shoppers arrive. If frequent customer interaction or moving through a busy indoor area won’t work for you, please choose a different role in the signup list.

Role summary

Be a warm, roaming presence that helps customers feel welcomed and informed as they arrive, wait to shop, and head out.
Outdoors. Moderate- high-activity. High-customer interaction role.

What you’ll do

Work in pairs to proactively greet customers as they arrive and while they’re waiting.
Start friendly conversations (don’t wait to be approached) and help orient people to the sale.
Answer common questions (how wristbands work, general layout, where to go next, etc.).
Anticipate needs and help reduce confusion or stress for first-time shoppers.
Thank customers as they leave and help them feel appreciated.

Accessibility & fit

Physical activity: Moderate to high
Environment: Outdoors; variable weather; busy arrival/waiting areas
Mobility: This is a roaming role. You must be able to traverse the sale pathways throughout the shift and may be asked to walk distances. Surfaces are generally paved but may include occasional uneven areas.
Lifting/carrying: None to minimal
Pace: Steady; can be fast-paced during peak arrivals
Communication: High—comfortable initiating conversations with strangers and giving clear, friendly directions
Teamwork: You’ll work as a pair (great to do with a friend)

Role fit

Best for someone who enjoys being social, approachable, and proactive. Familiarity with the Plant Sale (having shopped a few times) is helpful.

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)

Important note about accommodations

Because this role depends on being visible, roaming, and engaging with customers across the arrival/waiting areas, it may not be possible to modify the core route-coverage requirement. If outdoor conditions, frequent interaction, or traversing the pathways throughout the shift won’t work for you, please choose a different role in the signup list.

Role summary

Welcome shoppers and help the entry process run smoothly by distributing wristbands and supporting line organization during early hours of the sale.
Outdoors. Moderate-activity. High-customer interaction role.

What you’ll do

Hand out wristbands to shoppers who arrive before and during the early hours of the sale.
Answer basic questions and keep the experience friendly and organized.
If wristband demand slows later in the shift, help with other outside line-support tasks (directing people, keeping the line orderly, answering questions, etc.) as assigned.
Thursday-only QR scanning:
- On Thursday only, volunteers may scan QR codes as part of the wristband process.
- Mobile device required for QR scanning (training provided).

Accessibility & fit

Physical activity: Moderate
Environment: Outdoors; variable weather; busy/noisy arrival/line area
Movement: Frequent walking and standing; repositioning along the line as needed
Lifting/carrying: None to minimal
Pace: Steady; can be fast-paced during peak arrivals
Communication: High—friendly, outgoing, comfortable initiating quick conversations
Technology (Thursday only): Comfortable using a mobile device for QR scanning (training provided)

What to wear / bring

Dress for the weather (layers/rain gear/sun protection as needed)
Comfortable shoes with good traction (closed-toe recommended)
Thursday only: Bring a charged mobile device for QR scanning

Important note about accommodations

This role requires being outdoors and actively supporting line flow, which usually includes frequent standing/walking and customer interaction. If outdoor conditions or frequent movement/interaction won’t work for you, please choose a different role in the signup list.

During the Sale - Operations

There are hundreds of volunteers working over the course of the sale days, and not all of them are working directly with customers. These jobs have less interaction, and are focused on a specific task to keep everything moving smoothly. Shifts generally run from Thursday through Saturday.

Role summary

Move plants from the sales area to the backstock area so the sale stays organized and stocked.
Indoor/Outdoor. High-activity role.

What you’ll do

Identify plants that need to be moved to backstock.
Work with a partner to lift plants onto carts.
Push carts to the backstock area.
Unload plants and place them in the correct designated sections.

Accessibility & fit

Physical activity: High
Environment: Indoor and outdoor; busy/noisy at times
Movement: Continuous walking/standing; frequent bending/reaching
Lifting/carrying: Repeated lifting and moving of plants throughout the shift (weights vary)
Pace: Steady to fast-paced, especially during peak times

Important note about accommodations

This role involves continuous movement and repeated lifting and may be difficult to modify due to space and safety needs. If you’re looking for a role with less lifting or more sitting, please choose a different role in the signup list.

Role summary

Help keep the sale area clear and organized by collecting empty black flats and sorting them for storage and reuse.
Indoor/Outdoor. High-activity role.

What you’ll do

Work in a small team to empty remaining potting soil from used black flats.
Sort flats into stacks/piles of matching types.
Carry and move flats to the designated storage location.
Depending on timing and need, walk through the sale area to collect empty flats and bring them back for sorting.

Accessibility & fit

Physical activity: High
Environment: Indoor and outdoor; may be busy/noisy; may involve dirt/soil and variable weather
Movement: Frequent walking and standing; regular bending/reaching
Lifting/carrying: Lifting and carrying stacks of flats (weights vary)
Pace: Steady; may increase during busy times
Hands/clothing: Handling dirty items/potting soil

What to wear / bring

Closed-toe shoes are recommended for safety.
Gloves are recommended (please bring your own if possible).

Important note about accommodations

This role involves regular walking, standing, bending, and lifting and may be difficult to modify due to space and safety needs. If you’re looking for a role with less bending or lifting, please choose a different role in the signup list.

Role summary

Keep checkout and entry running smoothly by circulating clipboards and making sure boxes are available and organized.
Indoor/Outdoor. Moderate-activity role.

What you’ll do

Pick up clipboards from tallyers and bring them to the designated area to be reassembled/restocked.
Monitor box supplies and move boxes so they stay accessible to customers and greeters.
Help keep the entrance/checkout area tidy and clear.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors and outdoors; busy/noisy at times
Movement: Frequent walking and standing; occasional bending/reaching
Lifting/carrying: Light to moderate lifting (clipboards and flattened/empty boxes); boxes can be bulky
Pace: Steady; may increase during peak times
Communication: Basic coordination with tallyers/greeters

Important note about accommodations

This role involves frequent walking and standing and carrying light-to-moderate items. It may be difficult to modify if continuous circulation is needed during busy periods. If you prefer a seated role or minimal walking, please choose a different role in the signup list.

Role summary

Prepare and restock clipboards so shoppers have what they need when they enter.
Indoors. Moderate-activity role.

What you’ll do

Assemble clipboards with the required materials (map, tally sheet, and pencil).
Keep clipboards stocked and ready for shoppers to pick up at the entrance.
Resupply greeters with additional assembled clipboards as needed throughout the shift.
Keep the clipboard area organized.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors; can be busy/noisy near the entrance
Movement: Standing and walking throughout the shift
Lifting/carrying: Light items (clipboards and paper supplies)
Hand use: Repetitive hand motions (stacking papers, attaching sheets, inserting pencils)
Pace: Steady; may increase during peak entry times

Important note about accommodations

This role requires standing and walking for most of the shift so clipboards can be replenished quickly. If you need a seated role or minimal standing/walking, please choose a different role in the signup list.

Role summary

Help us improve next year’s ordering by tracking which plants sell out early and marking signage so shoppers have accurate information.
Indoor/Outdoor. Moderate-activity walking role. Must provide own smartphone.

What you’ll do

Circulate through your assigned section(s) during the sale.
Use your smartphone (Wi-Fi available) to look up plant info and record items that have sold out.
Place “Sold Out” stickers on the correct signs as you go.
Keep notes accurate—this data is used for next year’s ordering decisions.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors and/or outdoors; may be busy/noisy; weather possible
Movement: Continuous walking and standing; some bending/reaching to access signs
Lifting/carrying: Minimal (stickers/clipboard or small supplies)
Pace: Steady; accuracy matters
Technology: Comfortable using a smartphone for lookups and data entry

Requirements

Bring your own smartphone (Wi-Fi is available).

What to wear / bring

Dress for the weather if your section is outdoors.
Comfortable shoes recommended.

Important note about accommodations

This role requires walking/standing for much of the shift and using a smartphone. If you need a seated role, limited walking, or prefer not to use a smartphone, please choose a different role in the signup list.

Role summary

Help reunite misplaced or abandoned plants with their correct numbered locations so the sales area stays organized and shoppers can find what they need.
Indoor/Outdoor. Moderate- to high-activity role.

What you’ll do

Work with the Info Desk to identify “lost” or abandoned plants that need to be returned.
Use plant tags/signs and section numbers (catalog/website as needed) to determine the correct location.
Carry or move pots and flats back to their numbered spots in the sales area.
Place plants neatly and safely so aisles stay clear.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors; busy/noisy at times; weather possible
Movement: Frequent walking and standing; bending/reaching; navigating aisles
Lifting/carrying: Moving pots and flats during the shift (weights vary)
Pace: Steady; may increase during busy periods
Skills: Familiarity with the catalog or website is helpful (but not required)

Important note about accommodations

This role involves frequent walking and standing and moving plants around the sales area, and it may be difficult to modify during busy times. If you need a seated role or want to avoid lifting/carrying, please choose a different role in the signup list.

Role summary

Help the sale run smoothly by transporting crates of clipboards and other materials from the Greeter’s Area to the Welcome Tent.
Outdoors. High-activity delivery role. May bring own cargo bike, or use provided wagon.

What you’ll do

Pick up crates of clipboards and other assigned materials at the Greeter’s Area.
Transport materials to the Welcome Tent using a provided wagon or your own cargo bicycle.
Coordinate quick drop-offs and pickups as needed to keep supplies stocked.
Keep materials secure and handle them carefully during transport.

Equipment options

Wagons are available for moving crates.
This is also a great role for someone with a cargo bicycle (must provide your own bike).

Accessibility & fit

Physical activity: Moderate
Environment: Outdoors; variable weather; busy pathways during peak times
Movement: Walking/rolling for repeated trips; navigating shared spaces and tight areas at times
Pushing/pulling: Pushing and steering a wagon (when used)
Lifting/carrying: Able to lift and move crates (weight varies; may require bending/reaching)
Pace: Steady; can be time-sensitive when supplies run low
Safety awareness: Important—watch for pedestrians, carts, and changing traffic flow

What to wear / bring

Comfortable closed-toe shoes with good traction recommended
Dress for the weather
If using a cargo bicycle: bring your own bike and plan to ride safely at walking speed around pedestrians

Important note about accommodations

This role requires repeated movement between two locations and may involve lifting/moving crates and pushing a wagon or riding a cargo bike. If outdoor conditions, pushing/pulling, or lifting crates won’t work for you, please choose a different role in the signup list.

Role summary

Keep plant tables full by moving flats from the backstock area to the sales tables throughout the shift.
Indoor/outdoor. High-activity role.

What you’ll do

Work as part of a team to refill plant stock from the backstock location to the sale tables.
Use rolling carts to move flats efficiently and safely.
Lift and place plant flats onto tables in the correct sections.
Keep aisles clear and communicate with teammates about priorities and sections running low.

Accessibility & fit

Physical activity: High
Environment: Indoors and/or outdoors; busy/noisy at times; weather possible
Movement: A lot of walking and standing; frequent bending/reaching while placing flats
Lifting/carrying: Continuous lifting and moving of plant flats (weights vary)
Pushing/pulling: Frequent pushing/pulling of loaded rolling carts
Pace: Steady to fast-paced during peak shopping times
Communication: Team-based work and coordination across sections

Important note about accommodations

This role includes essential continuous lifting and frequent walking while moving loaded carts. Because restocking must happen quickly in active areas, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting or extensive walking, please choose a different role in the signup list.

Role summary

Jump in wherever help is needed to keep the sale running smoothly. Tasks vary and may change throughout the shift.
Indoor/outdoor. Moderate- to high-activity. Flexible, on-call support role.

What you’ll do

Take on a variety of tasks as assigned in real time (based on what’s needed most).
Common tasks may include:
- Watering plants
- Collecting and sorting black flats
- Tidying aisles and work areas
- Light restocking/support as directed
Work with coordinators and team leads to move quickly between priorities.
Use a provided radio to keep in contact with coordinators. Maintain radio etiquette and listen for SOS needs.

Accessibility & fit

Physical activity: Moderate to high (tasks vary; often active)
Environment: Indoors and/or outdoors; variable weather possible; busy/noisy at times
Movement: Frequent walking and standing; bending/reaching depending on task
Lifting/carrying: Varies by assignment (may include moving flats/pots; weights vary)
Pace: Can shift quickly—flexibility is important
Communication: Comfortable receiving directions and switching tasks as needed; keep radio turned on throughout shift

Experience

Past volunteer experience with the Plant Sale is helpful.

Important note about accommodations

Because SOS tasks are assigned based on immediate needs, this role is usually physically active and may involve moving between different areas. It may not be possible to tailor tasks during busy periods. If you need a predictable, low-activity role, please choose a different role in the signup list.

Role summary

Keep your section neat and easy to shop by consolidating plants, adjusting shelf placement, and returning stray plants to the right location.
Indoor/outdoor. Moderate-activity role.

What you’ll do

Consolidate partial flats into fewer flats to reduce clutter and improve stocking.
Move plants from lower or upper shelves to the middle shelf as needed for visibility and access.
Locate stray or misplaced plants and bring them to the Info Desk (or follow the assigned process).
Reshelve stray plants in the correct section when directed/able.
Keep your section generally organized: straighten flats, clear aisles, and tidy the area.

Accessibility & fit

Physical activity: Moderate
Environment: Indoors and/or outdoors; busy/noisy at times; weather possible
Movement: Frequent walking and standing; bending/reaching; light squatting
Lifting/carrying: Able to lift and move items up to 15 lbs; repeated light lifting
Pace: Steady; tasks vary as needs change
Skills: Comfortable working independently and noticing what needs attention

Important note about accommodations

This role involves walking/standing and repeated light lifting, plus bending/reaching to consolidate and reposition plants. If you need a seated role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Keep plants healthy by watering carefully and consistently throughout the sale, adjusting based on weather and plant needs.
Indoor/outdoor. High-activity role.

What you’ll do

Water plants using:
- A large rolling cart with a 50-gallon water tank, battery-powered pump, and hand sprayer, and/or
- Watering cans (as directed).
Monitor plant moisture closely—because more of the sale is outdoors, some plants may be extra dry or too wet depending on sun/rain/wind and plant type.
Water carefully to avoid overwatering, splashing signage, or creating slippery areas.
Keep pathways clear and communicate with leads if you notice sections that are consistently too dry/wet.

Accessibility & fit

Physical activity: High
Environment: Indoors and/or outdoors; variable weather; wet surfaces possible
Movement: Walking and being on your feet throughout the shift (often up to 4 hours)
Pushing/pulling: Must be able to push and maneuver a large rolling water cart (when used)
Hand use: Repetitive hand motions (spraying/handling watering cans)
Pace: Steady; attention and judgment are important
Safety awareness: Important—avoid hoses/cords (if present), watch for slippery spots, maintain clear walkways

What to wear / bring

Closed-toe shoes with good traction recommended
Clothes you don’t mind getting wet
Dress for the weather if outdoors

Important note about accommodations

This role requires being on your feet and walking for an extended period (often up to 4 hours) and may require pushing a large water cart. Because watering must be done continuously across multiple areas, it may not be possible to modify the core tasks. If extended walking/standing or pushing the cart won’t work for you, please choose a different role in the signup list.

Cleanup after the sale

Once the sale is over we need to take everything apart to put into storage, and leave the Grandstand as clean as when we found it. These shifts run from Saturday through Monday.

Role summary

Help close down the Plant Sale by disassembling tables and racking and loading materials for transport and storage. On Saturday help prepare for full teardown by walking the site, identifying what needs to be disassembled and moved, and getting areas staged for efficient deconstruction.
Indoor/Outdoor. High-activity role.

What you’ll do

Disassemble tables and shelf racking.
Stack and organize lumber, racking pieces, and hardware for loading.
Load trailers with lumber, racking, and shopping carts.
Help keep the teardown area safe and tidy as work progresses.

Accessibility & fit

Physical activity: High
Environment: Indoor and/or outdoor; busy teardown period; variable weather; uneven surfaces possible
Movement: Standing and walking for the full shift; frequent bending, reaching, squatting, and lifting
Lifting/carrying: Lifting and moving materials up to 30 lbs; repeated lifting likely
Hand use: Hands-on disassembly work; may involve basic tools
Pace: Steady to fast-paced during teardown window

What to wear / bring

Closed-toe shoes are required for safety
Work gloves recommended (bring your own if possible)
Clothes you can move in and don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and working in an active teardown/loading area. Due to space and safety needs during deconstruction, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Role summary

Close down the coordinator/management food area after the sale by cleaning, organizing, taking inventory, and packing all supplies for storage until next year.
Inside Volunteer Tent. Moderate-activity role.

What you’ll do

Wash dishes and clean food-service items.
Take inventory of remaining supplies and pack items in the correct bins/locations.
Clean and empty the refrigerator (wipe down shelves/drawers, discard items as directed).
Break down the food area setup (tables/shelving/containers as applicable).
Pack all supplies onto pallets for storage, following the coordinator’s system.
Work as a team with the Food Area Coordinator and another volunteer on the shift.

Good fit for volunteers who have

Strong attention to detail
Enjoy organizing and putting systems back in order
Comfortable following a packing/inventory process

Accessibility & fit

Physical activity: Moderate
Environment: Indoors; end-of-sale cleanup period
Movement: Standing/walking, bending/reaching, and carrying items as needed
Lifting/carrying: Able to lift and move items up to 30 lbs (some lifting required; frequency varies)
Pace: Steady; can be more time-sensitive during final pack-up
Teamwork: High—done with two volunteers plus the Food Area Coordinator

Accessibility note (team option)

This role involves some lifting, but it is staffed with two volunteers plus the Food Area Coordinator who can assist. A team approach can work well (for example, one person focusing on lifting/moving while the other directs, inventories, labels, and organizes).

Leftovers

There may be an opportunity to take some leftover food home (as available and as directed).

Important note about accommodations

This role includes essential packing and some lifting as part of teardown. Tasks can often be shared between teammates, but volunteers should be comfortable participating in the cleanup and pack-up process.

Role summary

Help remove/organize signs during breakdown so that materials are stored properly.
Indoor/Outdoor. Moderate- to high-activity role, working at heights.

What you’ll do

Remove signs and organize them for storage.
For signs hung from the ceiling, work as a team:
- Two volunteers work from a height on a cherry picker/lift platform to remove signs.
- One volunteer assists from the floor with handoffs, positioning, and maintaining a clear safety zone.

Accessibility & fit

Physical activity: Moderate to high
Environment: Indoors and/or outdoors; variable weather possible; busy breakdown periods
Working at height: Must be comfortable working 10–20 feet above the floor (for overhead sign work)
Movement: Standing and walking; bending/reaching; carrying and handling signage
Lifting/carrying: Able to lift and move materials up to 30 lbs
Safety awareness: Essential—working around lifts, maintaining clear zones, communicating with spotters
Communication: Team coordination between lift platform and floor support

What to wear / bring

Closed-toe shoes with good traction (required/recommended for safety)
Work gloves recommended
Follow any onsite safety/PPE requirements for working at height

Important note about accommodations

Role summary

Operate a scissor lift to remove and organize overhead signs during breakdown.
Indoors. Requires at least 5 years experience operating scissor lifts. Moderate- to high-activity role.

What you’ll do

Operate the scissor lift to position the platform for sign removal.
Work with a teammate on the platform to remove signs safely and accurately.
Coordinate with a third volunteer on the floor for positioning, handoffs, and area safety.
During breakdown, remove signs and organize them for storage.

Requirements (must meet)

At least 5 years of scissor lift operating experience (required).
Comfortable working 10–20 feet above the floor.
Ability to lift and handle materials up to 30 lbs.
Ability to bend, reach, and perform hands-on tasks throughout the shift.

Accessibility & Fit

Physical activity: Moderate to high
Environment: Indoors; working at height; active setup/breakdown environment
Movement: Standing and moving throughout the shift; bending/reaching; climbing on/off lift platform as required
Working at height: Essential (10–20 feet)
Safety awareness: Essential—operating equipment, maintaining clear zones, communicating with spotters
Communication: High—coordinating with platform partner and floor support

What to wear / bring

Closed-toe shoes with good traction (required)
Work gloves recommended
Follow any onsite safety/PPE requirements for lift operation

Important note about accommodations

This role requires experienced lift operation and working at height, along with lifting/bending and active movement during setup/breakdown. For safety reasons, the core requirements cannot be modified. If you do not meet the lift experience requirement or are not comfortable working at height, please choose a different role in the signup list.

Role summary

Drive to locations around the State Fair grounds based off a provided map to pick up A-frame signs, disassemble them, and return them to the Grandstand.
Off-Site. Outdoors. Must provide own vehicle. Moderate-activity role.

What you’ll do

Work as a team of two to pick up approximately 40 A-frame signs from around the fairgrounds using a provided map.
Transport signs in your own vehicle and return them to the Grandstand.
Confirm you have picked up all signs on the map by checking off as you go (attention to detail matters).
Disassemble signs from A-Frames.

Requirements (must meet)

Team of two recommended (best done together).
Must provide your own vehicle with enough space to haul multiple 27” x 46” A-frame signs. Larger car or pickup truck is recommended.
Good sense of direction and ability to follow a map.

Accessibility & fit

Physical activity: Moderate to High
Environment: Outdoors; variable weather; walking on paved areas with some possible uneven ground
Movement: Repeated getting in/out of a vehicle; walking short distances to pick up signs; bending/reaching
Lifting/carrying: Able to lift and move items up to 30 lbs; lifting and bending throughout the shift
Pace: Steady; can be time-sensitive based on placement window
Safety awareness: Important—working near roads/parking areas and pedestrian traffic

What to wear / bring

Closed-toe shoes with good traction recommended
Weather-appropriate clothing
Phone recommended for map navigation (if using a digital map)

Important note about accommodations

This role requires driving, repeated lifting/bending, and moving signs around the grounds. Because signs must be placed accurately within a set timeframe, it may not be possible to modify the core tasks. If lifting up to 30 lbs, bending, or transporting signs won’t work for you, please choose a different role in the signup list.

Role summary

Help finish cleanup at the Grandstand, load materials for transport, and unload them at Friends School of Minnesota.
Indoor/Outdoor. High-activity role.

What you’ll do

Complete remaining deconstruction and cleanup tasks at the Grandstand.
Pack trucks with materials and supplies for transport.
Travel with the team to the school site as needed.
Unload trucks at Friends School of Minnesota and place items in designated storage locations.
Help keep loading/unloading areas safe and organized.

Accessibility & fit

Physical activity: High
Environment: Indoor and/or outdoor; active loading areas; variable weather possible
Movement: Standing and walking for the full shift; frequent bending/reaching/squatting
Lifting/carrying: Lifting and moving items up to 30 lbs; repeated lifting likely
Hand use: Hands-on packing/unpacking; may use dollies/hand trucks if available
Pace: Steady to fast-paced during loading/unloading windows
Transportation: May involve riding in a vehicle between locations (if applicable for your process)

What to wear / bring

Closed-toe shoes are recommended for safety
Work gloves recommended
Clothes you can move in and don’t mind getting dirty

Important note about accommodations

This role includes essential lifting (up to 30 lbs), bending, and working in active loading/unloading areas. Due to safety and space constraints during hauling, it may not be possible to modify the core physical tasks. If you need a low-activity role or want to avoid lifting/bending, please choose a different role in the signup list.

Volunteer Job Descriptions

There are more than 90 different jobs to do at the Plant Sale.

What needs to be done by volunteers?

Before the sale week

Bag sorting and bundling: February 28

Bag sorting and bundling: February 28

Role summary

What you’ll do

Time & location

Accessibility & fit

Important note about accommodations

Flat stick bundling: February 28

Flat stick bundling: February 28

Role summary

What you’ll do

Time & location

Accessibility & fit

Important note about accommodations

Catalog distribution: Ongoing throughout spring

Catalog distribution: Ongoing throughout spring

Role summary

What you’ll do

Accessibility & fit

Requirements

Strawberry box collection: Ongoing throughout spring

Strawberry box collection: Ongoing throughout spring

Role summary

What you’ll do

Space & storage expectations (important)

Accessibility & fit

Requirements (must meet all)

Important note about accommodations

Setup

Pack up at school / load truck: Saturday before the sale week

Pack up at school / load truck: Saturday before the sale week

Role summary

What you’ll do

Accessibility & fit

What to wear / bring

Important note about accommodations

Strawberry box pickup: week of the sale

Strawberry box pickup: week of the sale

Role summary

What you’ll do

Accessibility & fit

What to wear / bring

Important note about accommodations

Truck unloading: Monday

Truck unloading: Monday

Role summary

What you’ll do

Accessibility & fit

What to wear / bring

Important note about accommodations

Setup (previously called construction and setup): Monday–Thursday

Setup (previously called construction and setup): Monday–Thursday

Role summary

What you’ll do

Accessibility & fit

What to wear / bring

Important note about accommodations

Sign-hanging: Monday and Tuesday

Sign-hanging: Monday and Tuesday

Role summary

What you’ll do

Accessibility & fit

What to wear / bring

Important note about accommodations

Sign-hanging: scissor lift operator - Monday and Tuesday

Sign-hanging: scissor lift operator - Monday and Tuesday

Role summary

What you’ll do

Requirements (must meet)

Accessibility & fit

What to wear / bring

Important note about accommodations

Lawn sign distribution: Tuesday and Sunday

Lawn sign distribution: Tuesday and Sunday

Role summary

What you’ll do